Vacancy: Freelance Development and Delivery Officer

Wheels of Time – Time to Change Project

Wheels of Time (WoT) are seeking to appoint an experienced Development and Delivery Officer on a consultancy basis to help deliver a three year project to enable it to:

  • oversee the governance review and transition of WoT to a charity and new Management Board;
  • oversee the automation of data management systems and creation of a member portal;
  • provide input into promotional media;
  • manage consultants;
  • carry out audience research to direct the development;
  • support the WoT Management Board during the transition

Wheels of Time

WoT is a scheme to encourage 5-11 year olds to explore and learn more about heritage by visiting small to medium sized museums and heritage sites across Kent.

The idea was started in 2014 as a passport scheme, led by Maidstone Museum, which developed in 2016 into an incentive badge scheme led by Ashford Museum. The current members total 48 in 2020/2021; many of which are volunteer run, together with some local authority run sites. The scheme is funded by grants and member site contributions. The scheme currently offers free badges and lanyards for participating youngsters and as an incentive process also provides a free certificate and personalised badge award scheme for collecting 10, 20, 30 and all site badges.

E-Badge Scheme

In 2021, in response to the Covid-19 situation, the group developed a separate e-badge scheme whereby those sites who wished to participate (26 of the 48 as at August 2021) now also offer at least one on-line activity, thus enabling visitors of all ages to engage in heritage activities and collect an e-badge in the process. An automated award scheme exists for collecting 5, 10, 20, and all site badges.

Wheels of Time (WoT) acts as lead organisation providing administration support and financial management for its member sites from across Kent. It is managed by representatives from its members by an elected ‘Core Group’. 

Each year new sites apply to join the scheme and the scheme has also been approached by other counties about joining the scheme. The Core Group have initiated the automation of the administration to enable further growth to enable the Core Group to focus on strategic development and planning. With the funding received from the Arts Council a Development and Delivery Officer (DDO) is now sought by the group to assist the Core Group in the development of the scheme.

Outcome and Outputs

Supported by a Development & Delivery Officer and Data Management and Governance Specialists, Wheels of Time will:

  • Undertake a governance review and transition to a separate organisation independent of Ashford Borough Museum Society
  • Create online data management systems and a member portal
  • Carry out audience research to review current engagement and explore new and different audiences –via new activity, members and piloting a franchise model

Duties and Responsibilities of the Development and Delivery Officer

Year 1

  • oversee the governance review and transition of WoT to a charity with a  new Management Board;
  • transfer of the administration processes to online;
  • manage consultants;
  • undertake scheme administration,
  • support organisational development,
  • develop new and different audiences
  • review the Data Management consultant’s online database for collection of                data and management of member data
  • give input into Website development to create the interface between the new database and WoT website and a member portal for members to manage their site’s information and  input their participation data

Year 2

  • test new administration data management systems
  • undertake audience research and plan how to engage with the identified  audiences
  • pilot test franchise scheme with Weymouth and Portland Museums and Heritage  Group (W&PM&HG) using new systems

Year 3

  • deliver new engagement initiatives based on research undertaken in year 2
  • roll out of franchise scheme


  • Assist with implementing the sustainability of WoT.
  • Liaise regularly with the Core Group.
  • Relationship management, being the first point of contact with project stakeholders

Person Specification

Essential Skills:

  • Excellent project management experience.
  • Personable and confident in communicating with a wide range of people and audiences, including stakeholders and funders.
  • Excellent track-record in marketing and assisting organisations to improve sustainability.
  • Ability to analyse complex material and produce clear, well supported recommendations.
  • Good IT and presentational skills.
  • Ability to prioritise workloads and work under pressure.
  • Flexible in approach and ability to be quick thinking and resourceful.
  • Practical and proactive attitude.
  • Self-motivated.

Desirable Skills:

  • Knowledge and experience of the promotion of heritage

Terms of Contract

Term:                                      Freelance – 40 days a year for a 3 year period.

Reporting to:                           Wheels of Time Core Group Committee

Fee:                                         £250 a day – based on one day per week

Deadline for Applications:      Friday, 1st October 2021, 11:59pm

Interview Date:                        Week beginning 11th October 2021

Interview Venue:                     Online, via zoom

Start Date:                               Ideally the candidate would be able to start as soon as

                                                possible but no later than 1st November 2021.

Application in writing

To to express an interest in this role please contact us:

  • Contact details
  • Length of experience in your sector and in particular any non-profit sector and franchising projects
  • Why you would like this contract of work and what personal skills you can offer that would be relevant to this development
  • At least two references from previous projects

For the interview, please could you prepare a short presentation (10 mins maximum) on what you feel are the key considerations for ‘How to best promote the Wheels of Time scheme and make it sustainable’.


Wheels of Time aims to encourage diversity amongst its volunteers and consultants to ensure that they are representative of all sections of society and communities in Kent and Medway and welcomes expressions of interest from any member of the communities who believes that they can fulfil the role, regardless of race, gender, religion, sexual orientation, responsibilities for dependants, age, physical/mental disability or offending background (as long as this does not pose risk to children, young people, or vulnerable adults).


Each member site has in place their own COVID response, and WoT meetings will continue to be virtual where possible to help minimise the spread of the virus. Any developments will continue to be in line with any Government guidance.

Contact us to express an interest in this role