Volunteer Administrator

The Core Group (management committee) of the Wheels of Time Scheme is seeking a volunteer to assist administration of the Scheme.

Wheels of Time

Wheels of Time is a badge collecting scheme encouraging the exploration of 33 Kent heritage sites for 5-11 year olds.

The 33 members range from very small to medium sized museums and heritage sites, the majority are charities, many volunteer run, together with some local authority run sites.

Consideration is being given to expansion of the Scheme to include further sites for 2019

The Role

The duties to be undertaken are:

  • maintenance of the Scheme member contacts list,
  • assist the organisation of General Meetings including issue of invitations and agenda,
  • assist the organisation of a Scheme event,
  • minute taking at Core Group and General Meetings,
  • issue of minutes to the Core Group, for review, and to the full membership,
  • issue of member contribution and other invoices
  • preparation and distribution of member news emails,
  • collation of the scheme monitoring data from all members to a single spreadsheet,
  • issue monitoring data summary,
  • administration of the Roamin Rex Award scheme,

The administrator could also assist:

  • the preparation and distribution of parent news emails,
  • maintenance of the Scheme website,
  • maintenance of the Scheme social media channels.
  • request and collation of information from new sites??

The Core Group is seeking a candidate that:

  • is competent in the use of office software including word processing and spreadsheet (Microsoft Office is preferred but software using Open Document Format is acceptable)
  • has previous experience of taking minutes
  • is self-motivated
  • has good listening and synthesis skills

Other skills that are desirable are:

  • Experience in the use of WordPress to maintain websites
  • Experience in use of social media for promotion (currently Facebook and Twitter)

Time commitment and expenses

It is estimated that the role will involve between 180 and 220 hours per year.

Scheme meetings are held at member sites across Kent, some of which are in rural locations. Between five and seven meetings are held each year together with one additional promotional event. The successful candidate will need to arrange their own transport to these meetings. Reasonable travel expenses will be paid.


Wheels of Time aims to encourage diversity amongst its volunteers to ensure that they are representative of all sections of society and communities in Kent and Medway and welcomes expressions of interest from any member of the communities who believes that they can fulfil the role, regardless of race, gender, religion, sexual orientation, responsibilities for dependants, age, physical/mental disability or offending background (as long as this does not pose risk to children, young people, or vulnerable adults).

How to apply

For more information about the role and to express an interest please contact us